Customizable Time & Attendance Platform for Workforce Automation
A provider of enterprise-grade time tracking solutions needed to develop a flexible and scalable time & attendance platform that could integrate seamlessly with their hardware-based time clocks and support mobile punching for remote users. The objective was to provide businesses with a configurable system for tracking attendance, managing work shifts, and automating payroll integration—available both on-premise and via cloud subscription.
ekSource was engaged as the technology partner to design and develop a solution that combined .NET technologies, AWS cloud services, and a hybrid mobile app to enable real-time, accurate workforce management. The result was a fully customizable, multi-device-integrated platform for businesses of all sizes.
Business Challenge
The client needed a comprehensive solution to address the following challenges:
Configurable Rule Management: Businesses required the ability to define and customize rule sets, including shifts, overtime policies, and attendance rules, based on organizational needs.
Device Integration & Communication: The solution had to support seamless integration with various time clocks, including biometric devices, swipe card readers, and remote mobile punch, using a unified communication protocol.
Mobile Punch for Remote Employees: The platform needed to support mobile time punching with GPS-based location validation, enabling accurate remote workforce tracking and eliminating buddy punching.
Automated Payroll Integration: The system had to export accurate time records to popular payroll platforms, reducing manual intervention and errors.
Streamlined Software & Firmware Upgrades: The solution needed an efficient upgrade framework for device firmware, software releases, and mobile app updates.
Solution
ekSource developed a modular time & attendance platform that integrates with physical devices and mobile endpoints, delivering real-time tracking, configuration flexibility, and automated payroll integration.
1. Hybrid Deployment Model
Offered the platform as both on-premise software and a cloud-based SaaS solution, providing flexibility based on customer preferences and infrastructure.
The cloud deployment leveraged AWS for scalability, availability, and security.
2. Configurable Rule Engine
Built a dynamic rule engine for managing attendance policies, shifts, and compliance rules at the individual employee level.
Allowed real-time changes to configurations without impacting historical records.
3. Unified Device Integration Protocol
Developed a robust communication protocol to enable seamless, real-time integration with swipe card readers, biometric clocks, and mobile apps.
4. Hybrid Mobile App for Remote Punching
Designed and developed a hybrid mobile app (iOS & Android) enabling remote time punching with location tracking (GPS validation).
The mobile app allowed employees to log time from any location, ensuring accuracy and flexibility for remote and field-based teams.
5. Seamless Payroll Connectivity
Integrated export capabilities with leading payroll providers like ADP, QuickBooks, and others, supporting automated data transfers for payroll processing.
6. Upgrade and Maintenance Framework
Implemented an easy upgrade platform for firmware, backend software, and mobile applications, minimizing disruption and simplifying ongoing maintenance.
Benefits
Configurable for Diverse Business Needs: Businesses could fully customize rule sets, shifts, and policies to suit organizational requirements, with real-time configurability.
Flexibility in Deployment: Clients had the freedom to choose between cloud or on-premise deployment, ensuring adaptability and control.
Remote Workforce Management: The hybrid mobile app enabled real-time attendance tracking for remote employees, with GPS validation to prevent time theft and ensure compliance.
Scalable & Automated Time Tracking: The platform supported unlimited employee tracking, with automated record management, reporting, and payroll exports.
Cost Efficiency & Operational Gains: By automating time tracking and payroll integration, the solution reduced administrative workload, minimized errors, and enhanced payroll accuracy.
ekSource delivered a comprehensive time & attendance platform tailored to the needs of modern businesses requiring flexibility, scalability, and integration across devices and platforms. The solution empowered organizations to accurately track employee attendance, manage remote teams, and streamline payroll processing, whether operating on-premise or in the cloud.
With hybrid mobile capabilities, real-time data synchronization, and customizable workflows, the platform continues to serve as a reliable and efficient workforce management tool, enabling better compliance, operational efficiency, and employee accountability.
ekSource remains a trusted partner in developing custom workforce solutions, combining deep technical expertise with business-focused outcomes for clients across industries.
